Administrative Assistant Job at WHO

  • Full Time
  • Kampala, Uganda
  • Applications have closed

Website World Health Organization (WHO)

The WHO has published a job vacancy announcement on May 19, 2022 for qualified Uganda’s to fill in the vacant post of Administrative Assistant to be based in Kampala, Uganda.

Recruiter World Health Organization (WHO)
Position Administrative Assistant
Location Kampala, Uganda
Country Uganda
Total Vacant Post N/A
Qualification Completion of secondary school
Experience Required Minimum Five years
Application Deadline June 10, 2022

WHO Job Vacancy 2022

Objectives of the programme

The Country Team is responsible for promoting technical cooperation, stimulating interest and coordination assistance for health development based on regional strategies and WHO guidelines. It is responsible for contributing to the collection, analysis and dissemination of health information

The incumbent will work under the overall guidance of the Programme Management Officers and immediate supervision of the Administrative Assistant/Senior Management Officers and s/he will have the following responsibilities in her/his assigned area of work:

  • Provide administrative support to all the SMO Cluster Officers.
  • Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles and check language, grammar, and accuracy before submission for approval and signature.
  • Organize the administrative preparation of internal and external meetings, including the preparation of letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved.
  • Analyze correspondence and requests received, highlight incoming documents, and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues. Schedule meetings of Program Administrators, according to schedules and needs; take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests.
  • Obtain information documents for meetings, seminars, workshops, etc. which program administrators take part in, verify their availability, and ensure that they have the appropriate information files and documents.
  • Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative’s signature.
  • Use appropriate monitoring tools, monitor, and ensure deadlines and deadlines are met, and correspondence and requests are analyzed and processed as soon as possible.
  • Make airline and hotel reservations, prepare travel records, and handle other related matters upon request.
  • Collaborate and interact with other Programme Assistants in the other Clusters to support cross cutting functions/which is of cross cutting in nature.
  • Perform other related duties as required or directed, including support to the administration and the Representative’s Office.

Position in Organization:

  • Grade: No grade
  • Contractual Arrangement: Special Services Agreement (SSA)
  • Contract Duration (Years, Months, Days): 06 months
  • Job Posting: May 19, 2022, 12:03:56 PM
  • Closing Date: Jun 10, 2022, 3:29:00 AM
  • Primary Location: Uganda-Kampala
  • Organization: AF_UGA Uganda
  • Schedule: Full-time

Qualification:

  • Completion of secondary school followed by Administrative training and /or Management.
  • Training in UN systems is an advantage. Proven skills in drafting and editing required.
  • At least five (5) years of experience in a recognized public or private institution
  • Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.
  • Fluency in English.
  • Working knowledge of French would be an added advantage.

How to Apply WHO Administrative Assistant Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://careers.who.int/careersection/ex/jobdetail.ftl?job=2204619

The Closing Date: June 10, 2022.

Only shortlisted candidates will be contacted for interviews.