Coordinator, Strategic Partnership Portfolio job at Canadian Red Cross Society

  • Full Time
  • Canada
  • Oct 1, 2022

Canadian Red Cross Society

Job Description

Title: Coordinator – Strategic Partnership Portfolio

Location: Remote

Employment status: Permanent, full-time

Salary band: $55,000 – $80,000/year

The Canadian Red Cross (CRC), an iconic brand and one of the most inspirational not-for-profit organizations on this planet, is seeking a Coordinator – Strategic Partnership Portfolio to join our team.

You have a passion for helping others, and want to work with other dedicated individuals? By applying, you are taking a big first step to be part of an exciting organization.

At the Canadian Red Cross, we are guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons to apply, particularly Indigenous Peoples, persons with disabilities, racialized people, and people with diverse gender identities and sexual orientations, and others who share our values and contribute to fostering an inclusive and diverse workplace.

Working with the Senior Manager, Planning & Business Support , EMCI, the Strategic Partnership (SP) Portfolio Coordinator oversees key files related to the implementation of the Strategic Partnership held with Global Affairs Canada. This includes overseeing mechanisms and processes and supporting stakeholder relations that are key to the implementation of the Strategic Partnership Agreement between the Canadian Red Cross and the Government of Canada, and closely monitoring and supporting related priority issues for the Red Cross and Red Crescent Movement.

In this role, you will:

Responsibility 1: Portfolio Quality Assurance

  • Monitor all projects’ progress towards achieving high level results and commitments made under the Partnership, and flag emerging challenges and opportunities within the projects and Partnership
  • Lead the harmonization of activities and outcomes across all projects under the Partnership, as appropriate, and capture best practices and lessons learned for the successful implementation of the Partnership.
  • Maintain improved tracking and records management of SP project related negotiations and discussions
  • Develop reporting templates that facilitate the acquisition and aggregation of information across projects to allow for the collective impact of the projects to be profiled.
  • Monitor and communicate risk by identifying, analyzing, monitoring and responding to risk factors that could impact the Partnership.
  • Ensure all projects fulfill reporting requirements as per the terms of the project Contribution and Grant Agreements and in accordance with CRC standards for timeliness and quality.
  • Facilitate CRC’s engagement in GAC-led processes (e.g., evaluations, Financial Capacity Building Activities, etc.), ensuring that management responses are integrated in the implementation of projects going forward.
  • Manage the information management systems for the Partnership, including documentation of meetings, reports, and other significant milestones for the Partnership are captured and appropriately managed and accessible using the appropriate CRC tools and systems.
  • Carry out field monitoring and evaluation visits.
  • Support monitoring and evaluation efforts across projects with a focus on ensuring continuous learning and improvement.
  • Support special projects to enhance the quality of the Partnership portfolio (e.g., Event Lead, operational protocols).

Responsibility 2: Internal Coordination

  • Provide analysis, prepares written briefs, develops agendas and talking points related to the active SP projects.
  • Produce project summaries and status updates for various stakeholders.
  • Build and leverage positive relationships with key internal stakeholders to advance current Partnership needs and implementation opportunities, as well as ensure alignment with CRC priorities.
  • Chair the CRC Strategic Partnership Coordination Committee (SPCC) and Strategic Partnership Steering Committee (SPSC), including convening meetings, developing, and consulting on agenda topics, following-up on action items, and facilitating regular flow of information between the two committees.
  • Monitor project-level delivery and compiles internal quarterly reports (narrative and financial) and flags emerging challenges and opportunities within the active strategic partnership.
  • Ensure the engagement of the implementing units in the various Partnership governance committees to support implementation coherence with high-level strategies and processes.
  • Ensure support systems are in place for regular communication flow and collaboration between project leads, technical advisors, working groups, and key CRC platforms.
  • Work across teams and functions to develop required messaging for positioning on issues linked to the Partnership. In close collaboration with teams within the Partnership, support CRC positioning to advance CRC’s priorities related to Partnership implementation.
  • Function as a technical expert/ lead on the current SP portfolio and internally with the Government Relations Hub on learnings in relation to contracting, agreements, budgeting, and negotiations.
  • In collaboration with project managers and Government Relations Hub, identify and pursue opportunities in line with the Strategic Partnership goals and vision.
  • In collaboration with project managers and communications identify profile and impact stories and develop internal and external communication pieces related to the active SP projects.

Responsibility 3: External Coordination and Partnership Facilitation

  • In collaboration with Program Management team represent the SP Projects with Government of Canada counterparts ensuring a portfolio management approach is taken and consistency in messaging is maintained with government counterparts.
  • Ensure appropriate representation at leadership and working levels.
  • Foster a positive and collaborative working relationship with Government counterparts in relationship to the SP portfolio.
  • In coordination with the Government Relations Team build and leverage positive relationships with GAC to advance current Partnership needs and implementation opportunities. Ensure impacts of current projects are effectively profiled.
  • Ensure all components of the Partnership governance framework are implemented, including organizing the events, developing, and consulting on agenda topics and ensuring follow-up after meetings.
  • Proactively monitor communications with GAC to anticipate their needs and ensure the success of the existing Partnership.
  • Develop and execute CRC’s stakeholder engagement plan for GAC as it relates to the Partnership, including monitoring and reporting on progress.
  • Ensure consistency in description and representation of overall Partnership concepts and aims in communications materials, including proposals, presentations, and reports in coordination with the Government Relations Hub.
  • Document key moments, rationale for decisions taken and achievements of the Partnership.
  • Guide strategic dialogue with GAC on future project opportunities under the Partnership.
  • Ensure appropriate agreements are in place with the IFRC for the successful implementation of the Partnership’s multilateral work and adhere to CRC and GAC requirements.
  • As required participate as a member of the CRC team on the IFRC Donor Advisory Group, alongside GAC, by engaging in high-level strategic and policy dialogue on global issues and providing strategic inputs to the IFRC as to how it can strengthen partnership opportunities.

What we are looking for:

  • Bachelor’s degree in a related field (e.g., business administration, humanitarian studies, disaster preparedness/management) or a combination of education and experience that would be considered equivalent.
  • Minimum five years of job related experience
  • Experience working with the Government of Canada and familiar with associated tools and policies.
  • Demonstrated experience in international development and humanitarian contexts.
  • Experience in the development of institutional relationships/partnerships.
  • Experience interacting with various levels of government and the RCRC Movement.
  • Experience with project management, reporting and information management.
  • Experience working with the Red Cross/ Red Crescent Movement is considered an asset
  • Very strong project management, problem solving, strategic thinking, evaluation and analytical skills.
  • Demonstrated interpersonal and facilitation skills, ability to influence others and manage relationships with multiple stakeholders.
  • Demonstrated initiative and judgment, ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities and effectively manage change in a fast-paced environment.
  • Ability to exercise discretion and professionalism in handling issues and confidential information.
  • Excellent presentation, planning and organizational skills. Strong attention to detail and accuracy.
  • Exceptional written and verbal communication skills in English are essential, strong written and communication skills in French is considered a strong asset.

Working conditions:

  • Most of the work is performed in a clean and comfortable environment.
  • Work may include long to moderate hours sitting and using computers/office equipment.
  • Ability to work non-traditional hours on short notice.
  • Ability to work in stressful and often ambiguous conditions.
  • This role may require domestic and overseas travel to conferences, workshops, meetings, and country operations. Field missions can involve working in environments that are unstable, offer unpredictable access to basic services in emergency contexts, and require very strict adherence to security regulations.
  • Ability to be medically cleared for travel in accordance with CRC medical criteria.
  • Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
  • If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).
  • Full vaccination against COVID-19 is mandatory for this position and operation (the CRC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground)

NOTE: Applications will be reviewed on a rolling basis and candidates are encouraged to apply as soon as possible.

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