Senior Programme Management Assistant Job at UNEP

  • Full Time
  • Nairobi, Kenya
  • Applications have closed

Website United Nations Environment Programme

The UNEP has published a job vacancy announcement on August 30, 2022 for qualified Kenyans to fill in the vacant post of Senior Programme Management Assistant to be based in Nairobi, Kenya.

Recruiter United Nations Environment Programme
Position Senior Programme Management Assistant
Location Nairobi, Kenya
Country Kenya
Total Vacant Post N/A
Qualification High School
Experience Required Minimum Ten years
Application Deadline Sep. 11, 2022

UNEP Job Vacancy 2022

Job Responsibilities:

  • Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances.
  • Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
  • Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
  • Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
  • Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
  • Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
  • Monitors budgetary commitments, including verification of charges and obligation documents in IMIS for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
  • Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence.
  • Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
  • Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
  • Provides secretariat services to committees, ad hoc tasks forces, drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.

Position in Organization:

  • Posting Title: SENIOR PROGRAMME MANAGEMENT ASSISTANT, G7 (Temporary Job Opening)
  • Job Code Title: Senior Programme Management Assistant
  • Department/Office: United Nations Environment Programme
  • Duty Station: NAIROBI
  • Posting Period: 29 August 2022 – 11 September 2022
  • Job Opening Number: 22-Programme Management-UNEP-187710-J-Nairobi (X)
  • Staffing Exercise: N/A

Qualification:

  • Completion of High school diploma or equivalent is required. Supplementary training in administration or project management in related fields is desirable.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
  • A minimum of Ten (10) years of experience in programme or project administration, technical cooperation or related area is required.
  • Working knowledge of computer applications, mainly spreadsheets and ability to interpret and apply UN administrative and financial policies is desirable.
  • Knowledge of an Enterprise Resource Planning System (ERP) e.g. UMOJA is desirable.
  • Experience within the United Nations system or similar international organization is desirable.
  • One (1) year or more of experience in data analytics or related area is desirable.
  • Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

How to Apply UNEP Senior Programme Management Assistant Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://careers.un.org/lbw/jobdetail.aspx?id=187710

The Closing Date: Sep. 11, 2022.

Only shortlisted candidates will be contacted for interviews.